How to Store and Preserve First Day Covers
First day covers are collectible items that hold historical and sentimental value for avid philatelists. Whether you’ve just started your collection or have been accumulating these unique postal items for years, it’s important to store and preserve them properly to maintain their condition and ensure their longevity.
Key Takeaways:
- First day covers are valuable collectible items that require careful storage and preservation techniques.
- Proper environmental conditions, such as consistent temperature and humidity, are crucial for preserving first day covers.
- Placing first day covers in plastic sleeves made of safe materials, such as polypropylene or Mylar®, offers protection from dust, pests, and potential damage.
- Inserting thin polyester films between the cover and glue can prevent glue stains from bleeding through and causing discoloration.
- Careful handling and removal of inserts, along with the removal of pencil markings, can help maintain the appearance of first day covers.
Why Proper Environment is Important for First Day Covers
When it comes to preserving first day covers, creating the right environment is crucial. These collectible items need to be stored in a comfortable environment that maintains a consistent temperature and humidity level. Failure to provide the proper environment can result in damage and deterioration over time.
First day covers should be protected from extreme heat, cold, and moisture. These environmental factors can cause irreversible damage to the covers, such as fading, discoloration, and warping. It is important to store them in a cool and dry place, away from direct sunlight and sources of moisture.
Dust and pests can also pose a threat to the condition of first day covers. Dust particles can accumulate on the covers, leading to stains and a deteriorated appearance. Pests, such as insects and rodents, can cause physical damage by nibbling on the covers or leaving behind droppings.
To ensure the long-term preservation of first day covers, it is essential to protect them from these environmental hazards. By storing them in a controlled environment, free from extreme temperatures, humidity, dust, and pests, collectors can safeguard their precious collections for years to come.
Creating the ideal environment for first day covers is a key step in preserving their condition and value. By maintaining a controlled environment with stable temperature and humidity levels, collectors can protect their covers from damage caused by heat, cold, moisture, dust, and pests.
Using Plastic Sleeves for Protection
To prevent damage and deterioration, each first day cover should be housed in a protective cover sleeve.
In the past, glassine envelopes were commonly used, but they have limitations such as yellowing, brittleness, and staining.
Nowadays, hobby suppliers offer various types of plastic sleeves made from safe materials like polypropylene, polyethylene, and polyester.
Polyester film, such as Mylar®, is often considered the best option for long-term storage as it is inert and widely used by libraries and museums.
Plastic Sleeve Options
When choosing plastic sleeves for your first day covers, consider the following options:
- Polypropylene sleeves: These sleeves are acid-free, durable, and clear, providing excellent visibility of the cover while offering protection against dust and moisture.
- Polyethylene sleeves: Similar to polypropylene, these sleeves offer transparency and protection, but they may be slightly softer and more flexible.
- Polyester sleeves (Mylar®): Widely regarded as the top choice for preservation, polyester sleeves are chemically stable and provide an outstanding barrier against pollutants, humidity, and light.
When handling and inserting covers into plastic sleeves, be sure to use clean hands or wear cotton gloves to prevent fingerprints or oils from transferring onto the covers.
Inserting Polyester Films to Prevent Glue Stains
Glue stains are a common issue that can affect the appearance and condition of first day covers. These stains occur due to the adhesive used during the assembly of the covers. However, there is a simple solution to prevent glue stains and preserve the quality of your covers: inserting thin polyester films.
Polyester films act as a barrier between the cover and the glue, preventing any stains from bleeding through and causing discoloration. These films are available in different thicknesses and can be easily cut to fit the dimensions of your covers. By inserting a slightly smaller piece of polyester film, you can ensure complete coverage and protection.
Using polyester films is a highly effective technique for preserving the appearance and condition of your first day covers. It helps maintain the original colors and prevents any unsightly glue stains from detracting from the overall beauty of your collection. By taking this simple step, you can enjoy your covers without worrying about any potential damage caused by glue stains.
| Benefits of Using Polyester Films | How to Use Polyester Films |
|---|---|
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Handling and Removing Inserts
First day covers sometimes include inserts or stiffeners that are used to ensure a clear postmark. However, these inserts can be made of poor quality paper that may stain or damage the cover over time. It’s important to thoroughly examine each cover for the presence of inserts and remove them if necessary.
If the inserts contain useful information or are directly related to the cover, they can be mounted on an exhibit page to provide additional context. However, any inserts that serve no purpose or have the potential to cause damage should be discarded.
To protect the cover in the absence of a useful insert, a piece of polyester can be inserted in its place. Polyester films provide a protective barrier and help maintain the integrity and condition of the first day cover.
Take care when handling and removing inserts to avoid causing any unintentional damage to the cover. Use gentle and precise techniques to ensure the preservation of your valuable first day covers.
| Steps for Handling and Removing Inserts |
|---|
| 1. Thoroughly inspect the cover for the presence of inserts. |
| 2. Carefully remove any useful inserts and mount them on an exhibit page. |
| 3. Discard any useless or damaging inserts. |
| 4. Replace discarded inserts with a piece of polyester to protect the cover. |
The Importance of Handling Inserts with Care
Excessive force or improper handling during the removal of inserts can potentially damage the cover and diminish its value. Take your time and practice caution to ensure the preservation of your first day covers.
Dealing with Pencil Markings
Pencil markings, such as catalog numbers or pricing, can detract from the appearance of a first day cover. It is recommended to avoid using pencils on covers as even soft lead pencils can leave indentations or damage the cover. If catalog or price information needs to be recorded, it is better to use a computer or separate piece of paper. Exceptions can be made for notes made by cachetmakers on the back of the cover. Gum rubber erasers can be used to remove pencil marks, but caution should be taken with covers made of brittle paper.
Note:
Pencil markings on first day covers can diminish their aesthetic appeal. Avoid using pencil directly on the cover to prevent indentations or damage. Instead, use digital or separate paper records for catalog or price information. However, notes made by cachetmakers on the back of the cover are acceptable exceptions to this practice. If pencil marks do appear, exercise caution when removing them to avoid damaging covers made of brittle paper.
Recommended Method for Pencil Mark Removal:
- Gently erase pencil marks using a gum rubber eraser.
- Be careful not to apply excessive pressure as it may tear or weaken the cover.
- Use light, circular motions to erase the marks gradually.
- After erasing, gently brush away any residual eraser debris.
- If necessary, lightly dampen a clean cloth or sponge with distilled water and gently blot the affected area to remove any remaining pencil residue.
- Allow the cover to air dry completely before storing or handling it again.
Remember, prevention is key when dealing with pencil markings on first day covers. By avoiding their use and taking careful measures to store and handle covers properly, the need for removal can be minimized.
| Materials Needed | Steps |
|---|---|
| Gum rubber eraser | 1. Gently erase pencil marks using a gum rubber eraser. |
| Clean cloth or sponge (optional) | 2. If necessary, lightly dampen a clean cloth or sponge with distilled water and gently blot the affected area to remove any remaining pencil residue. |
Additional Resources for Preservation
Preserving first day covers and other philatelic materials requires access to valuable resources and information. The American Philatelic Society (APS) offers a dedicated Preservation and Care of Philatelic Material Committee that aims to assist collectors in safeguarding their collections. Through their website, collectors can explore a wide range of preservation topics and access useful resources to enhance their preservation efforts.
Some of the key preservation resources provided by the APS include:
- Information on the effective use of plastic sleeves to protect covers from environmental damage.
- Guidance on using glue sticks and temporary adhesive notes to handle inserts and ensure preservation.
- Insights into utilizing watermark detectors for identification and preservation purposes.
Collectors are encouraged to visit the APS website to gain in-depth knowledge about preserving first day covers and other philatelic materials. By leveraging these preservation resources, collectors can enhance their understanding of preservation techniques and implement best practices to ensure the long-term protection and enjoyment of their valuable collections.
Storage Options for First Day Covers
When it comes to storing your cherished first day covers, there are several options available that provide both protection and organization. Here are some recommended storage solutions:
1. Specialized Cover Albums and Binders
Specialized cover albums and binders designed specifically for first day covers are readily available from reputable hobby supply dealers. These albums often feature clear pages made of safe materials, such as acid-free plastics, to shield your covers from environmental factors while allowing you to appreciate their beauty. This storage option is ideal for collectors who want to display their covers in a visually appealing way.
2. Two-Pocket Stock Pages in Three-Ring Binders
If you prefer a more versatile and customizable storage system, consider using two-pocket stock pages that fit into standard three-ring binders. These pages allow you to easily insert and retrieve your first day covers, while providing a secure and organized solution. The transparent pockets ensure that your covers remain protected and visible at the same time.
3. Acid-Free Containers or Boxes
For collectors with a larger collection or those looking for convenient and stackable storage options, acid-free containers or boxes are a great choice. These containers are designed to resist acid migration, which can damage your first day covers over time. Additionally, they offer protection from light, dust, and other elements that could potentially harm your collection.
Whichever storage option you choose, remember to consider factors such as accessibility, protection, and ease of organization. By selecting the right storage solution, you can ensure that your first day covers are not only preserved but also readily accessible for your ongoing enjoyment.
| Storage Option | Key Features |
|---|---|
| Specialized Cover Albums and Binders | – Clear pages for visibility – Safe materials for protection – Easy display option |
| Two-Pocket Stock Pages in Three-Ring Binders | – Versatile and customizable – Easy insertion and retrieval – Secure and organized |
| Acid-Free Containers or Boxes | – Stackable and convenient – Acid migration resistance – Protection from light and dust |
Conclusion
Proper storage and preservation of first day covers are crucial in maintaining their condition and value. By following the recommended practices discussed in this article, collectors can ensure that their cherished covers are safeguarded for future generations to enjoy.
Using plastic sleeves, like those made from polypropylene or polyester, provides a protective barrier against environmental elements and pests, preventing damage and deterioration. Inserting thin polyester films between the cover and glue helps to prevent unsightly glue stains from bleeding through and discoloring the covers.
When handling and examining first day covers, it is important to be mindful of any inserts or stiffeners that may be present. Removing any irrelevant or potentially damaging inserts will help preserve the covers’ overall condition. Pencil markings, if present, can be gently removed using gum rubber erasers, although caution should be exercised with covers made of brittle paper.
The resources offered by the American Philatelic Society, particularly their Preservation and Care of Philatelic Material Committee, are valuable sources of information for collectors. From their website, collectors can learn more about preservation techniques, storage options, and other philatelic materials. By choosing the appropriate storage options, such as specialized cover albums or acid-free containers, collectors can ensure that their first day covers are organized and easily accessible.
In conclusion, by taking these steps to store and preserve first day covers, collectors can rest assured that their precious items will be well-preserved for years to come. The enjoyment and value of these collectibles will be passed on to future generations, ensuring the enduring legacy of first day covers in the world of philately.
